Accommodation

Bookings close on FRIDAY 2 OCTOBER 2026.

We’ve secured discounted accommodation at Rydges Newcastle & Mercure Hotel Newcastle. Bookings are made via the registration portal.

Please ensure you read the below booking terms and conditions before proceeding. Bookings must be made via the registration system to receive the discount!

We encourage all delegates to book their accommodation now to avoid missing out on staying onsite. Book now via your registration, and pay later!

Beware of scams:

Firms claiming to be legitimate accommodation and travel agents for this event may contact you requesting credit card details.
They are not endorsed or authorised by the conference organisers.

Rydges Newcastle

Explore a place where city vibrancy meets coastal serenity at Rydges Newcastle. Nestled in the heart of the iconic Honeysuckle precinct, our hotel invites you to create memories that last long after you’ve departed. Step outside and immerse yourself in Newcastle’s charm. Stroll along the historic promenade, surf at world-renowned beaches, or explore the burgeoning arts scene. Return to the comfort of Rydges, where every amenity is designed to rejuvenate and inspire.

King Cityside Suite - $255/night

These rates are room only and exclude breakfast.

Address: Wharf Rd &, Merewether St, Newcastle NSW 2300

Distance to Conference Venue: 7 minute walk

Check-in: 3:00 PM Check-out: 11:00 AM

Onsite Breakfast: $32/person/day

Star Rating: 4 Stars

Parking: a daily fee of $29.00/vehicle

Wi-Fi: Available throughout the Hotel

Facilities:outdoor pool, playground, games room, NuSport gym

Mercure Newcastle

Our freshly updated accommodation is designed for ease and comfort, with spacious rooms, Chromecast TVs and in-room dining to help you relax your way. Our outdoor pool is a perfect place to cool off in the warmer months, while express check-in kiosks, a 24-hour front desk and on-site parking keep things flowing from the moment you arrive.

Standard King Room - $230/night

This rate is room only and excludes breakfast.

Address: 12 Steel St, Newcastle West NSW 2302

Distance to Conference Venue: 10 minute walk

Check-in: 2:00 PM Check-out: 11:00 AM

Onsite Breakfast: $25/person/day

Star Rating: 4 Stars

Parking: an outdoor on-site car park for in-house guests at $16 per night

Wi-Fi: Complimentary

Facilities: outdoor pool

Booking Terms & Conditions

  • Accommodation can be added to your conference profile during the registration process. Please note, your room is not confirmed until full pre-payment is received. Full pre-payment for accommodation is due by FRIDAY 2 OCTOBER 2026.

    Several payment options are available: online via credit card (credit card surcharge applies), credit card authoristaion form (surcharge applies), over the phone by calling ASN Events on (03) 8658 9530 (credit card surcharge applies) , or EFT by following the instructions on the invoice emailed to you. If you do not receive your invoice, please contact Joy at ASN Events.

    Accommodation bookings not paid for by FRIDAY 2 OCTOBER 2026 will be cancelled.

  • If you require additional room nights not already available, please contact Joy at ASN Events for availability.

    Changes to your booking should always be done through Joy at ASN Events, NOT the hotel itself.

  • Cancellation policies apply to each hotel and usually apply when cancellations are made within 35 days of arrival (after FRIDAY 2 OCTOBER 2026).

    Within 35 days of the conference, all rooms cancelled or no shows will be charged at the agreed rate for all room nights cancelled.

  • Each guest will be asked for a credit card upon check-in. A security deposit will be held to cover any miscellaneous charges.

  • During the Registration process, an icon of an envelope indicates there is no availability for accommodation at that hotel for that date.

    Please email Joy at ASN Events if you have any queries regarding accommodation.